You can submit data in 1 of 3 different ways:
1) Preferred! Use the Survey123 app to submit data directly from the field! Once set up on your device, the Survey123 app is the easiest and most-preferred method for collecting and submitting data.
2) Preferred! Submit data using the Survey123 online forms. This is a great option if you prefer completing paper datasheets in the field. Simply enter your findings into the online form once you return from monitoring a site. *NOTE: expect slight differences in the order and structure of questions, but know that each question has a matching field.
3) Email or mail a copy of your paper datasheet to the Xerces Society. Email an image or scanned copy to [email protected], and don’t forget to CC your regional coordinator! Or, mail a copy to 1631 NE Broadway Street #821, Portland, OR 97232
Guidance for Submitting Data
Please aim to submit data within 48-72 hours of monitoring an overwintering site, or as soon as possible, during the Western Monarch Thanksgiving Count and New Year’s Count. While you may submit data to the Western Monarch Count anytime during the overwintering season, we ask that you prioritize sending us your Thanksgiving Count and New Year’s Count data in as timely a manner as possible. This allows the Xerces Society to track monarch abundance in real-time and reach out to you with any clarifying questions or feedback should inconsistencies or protocol concerns be identified in your data. Additionally, processing and submitting data shortly after monitoring a site can help prevent instances of incomplete or inaccurate reporting (e.g., lost data sheets, forgotten details, etc.). *NOTE: If you are submitting bulk datasets on behalf of another organization, community science project or group, please email your dataset to [email protected].
Please submit a new datasheet each time you monitor a site. Do NOT consolidate data for multiple visits to the same site. Example: If you monitor a site on November 15th and then return on the 18th and 19th, you should submit three separate datasheets (one for each visit), even if similar phenomenon were observed.
Please submit a new datasheet for each site you monitor. Do NOT consolidate data for multiple sites. Example: If you monitor two distinct overwintering sites (e.g., they have their own unique Site ID # and Site Name), you should submit two separate datasheets, even if the sites are adjacent to each other or if similar phenomenon were observed at each site (e.g., zero monarchs).
Please submit a datasheet even when you observe zero monarchs. We still want to know!